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Write It Down - USC Upstate Coronavirus / COVID-19 Community Archiving Project: Submitting your Project

Invitation to share individual stories related to the Coronavirus / COVID-19 Pandemic

Where To Submit Your Responses

Email your files directly to the university archivist Ann Merryman at merrymaa@uscupstate.edu.  Please include "Write It Down project submission" in the subject line.  The submissions will be collected, organized, and uploaded to the university's digital collections page (https://scmemory.org/institutions/usc-upstate/), hosted by the South Carolina Digital Library.  Please complete the "Permission to Publish Online" PDF linked below, and send the completed file back to the university Archivist; electronic signature of the form is acceptable. 

 

 

NOTE:  Although there is a link to a Permission to Publish Online Agreement form located on this page, the following statement constitutes agreement in lieu of a physical form being submitted:  

 

PLEASE REVIEW THE FOLLOWING "PERMISSION TO PUBLISH ONLINE" AGREEMENT:  

By submitting materials electronically, I hereby grant my permission for the University of South Carolina Upstate Archives and Special Collections to display these submitted digital images and files on the internet in the form of a digital library collection for use by researchers. In granting this permission, my intent is not to surrender my intellectual property rights to these submitted materials, but to promote scholarship by providing digital images and files for personal study and educational uses. The USC Upstate Archives and Special Collections may also use digitized items for non-commercial publicity purposes.

Submission Guidelines - All Formats

Please follow the guidelines below for various formats NOT INCLUDING VIDEO:

  1. TEXT:  submit in either a Word document (.doc or .docx) or a PDF (.pdf) file
  2. AUDIO:  submit in a WAV (.wav) file (PREFERRED), or an Mp3 (.mp3) file 
  3. PHOTOS:  submit as a TIFF (.tif) file (PREFERRED) or a JPEG (.jpg) file
  4. ART / MEDIA  submit as a PNG (.png) file, BMP (.bmp) file, or GIF (.gif) file

 

A NOTE ABOUT VIDEO FILES:  

If you choose to submit video files, the most stable format for our archives to work with will be MP4 / MP4 +AVC.  Where possible, please submit files in this file format.  The archives may be unable to open, play, or preserve other video file formats.  Thank you for your consideration!  

Audio Recording with a smartphone

The following free recording apps are easy to use, will provide good sound quality, and allow you to save your audio file in the required (.wav) file format.  Voice Recorder is available through the App store for iphones, and Voice Recorder Pro is available through Google Play Store for Android phones.  

NOTE:  Before recording, ensure the audio file settings for either app are set to .wav format, as it may not be the default setting.   

<-- Voice Recorder   Screen shot of the Voice Recorder Pro app available for Android phones<-- Voice Recorder ProImage of the Voice Recorder app available for iphones from the App Store